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Sr. Sales Coordinator
Miami, FL
Job Description
What this job involves
We are looking for a Senior Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Miami office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Business Operations
Gathermarket research information to create client deliverables such as,market surveys, tour books, competitive sets
Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Marketing
Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower
Prepare property marketing flyers, brochures, and email distributions
Create and edit presentations,pitches, and client deliverables for prospect/client meetings
Assist and participatein planningas needed for industry functions or client eventsand open houses
Finance
Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
Trackand processbrokerexpensereports according to the JLL T&E policy
Administrative
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,office maintenance,broker IT support, making travel arrangements& front desk coverage as needed
Interested? An ideal candidate would need to have the following qualifications
Required
3+ years relevant experience supporting multiple people in the commercial real estate industry or other professional services organization
Expert proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in- house platforms
Experienced with Adobe InDesign
Preferred
Exceptional project management capabilities, including multi-tasking, prioritization, deadline management, the ability to work both independently & with a team; ability to identify, develop & execute constructive solutions to organizational challenges
Incredibly resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
Able to assert discretion & professionalism when given access to confidential & private information
Excellent proofreading and editing abilities
If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
We are looking for a Senior Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Miami office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Business Operations
Gathermarket research information to create client deliverables such as,market surveys, tour books, competitive sets
Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Marketing
Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower
Prepare property marketing flyers, brochures, and email distributions
Create and edit presentations,pitches, and client deliverables for prospect/client meetings
Assist and participatein planningas needed for industry functions or client eventsand open houses
Finance
Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
Trackand processbrokerexpensereports according to the JLL T&E policy
Administrative
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,office maintenance,broker IT support, making travel arrangements& front desk coverage as needed
Interested? An ideal candidate would need to have the following qualifications
Required
3+ years relevant experience supporting multiple people in the commercial real estate industry or other professional services organization
Expert proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in- house platforms
Experienced with Adobe InDesign
Preferred
Exceptional project management capabilities, including multi-tasking, prioritization, deadline management, the ability to work both independently & with a team; ability to identify, develop & execute constructive solutions to organizational challenges
Incredibly resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
Able to assert discretion & professionalism when given access to confidential & private information
Excellent proofreading and editing abilities
If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3+ years
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